INTEGRA has conceptualized the Project Management module as a resourceful tool to control and direct a project right from initiation to planning to execution to project closure and in the course helping to achieve the set goals and control the project cost. Project Management module is conceived as an Add-on module which can be integrated with other processes of INTEGRA ERP.
Timely completion, controlling the cost to bring it within the budget, controlling the inventory, project accounting, optimum man power employment, etc. are the major challenges being faced by the project management companies. If the project cannot be completed within the targeted time frame, the cost will naturally escalate and finally it may land up the company at a no profit or low profit situation or sometimes to even losses. Proper monitoring, tight administration, time to time project revision and amendments are not attainable without proper technology adoption. Most of the project executives and management companies have realized the importance of reliable project management software solution to automate the project management cycle.
INTEGRA ERP Project Management module is a powerful tool for anyone who deals with projects be it project management companies, project managers or project portfolio managers. INTEGRA Project Management module simplifies the work, ensures efficient project delivery, Perfect Project visualization, fault-less planning, efficient distribution of resources, effective deployment of machinery and man power, optimum use of resources and close tracking of end-to-end processes. By automating the entire wide ranged processes, Integra Project Management ERP ensures operational excellence while meeting or exceeding customer expectations.
►Automation of all tasks saves on Time.
►Helps to improve manpower productivity.
►Optimum use of resources and thereby saving on resources.
►Perk up overall efficiency of the team.
►Perfect project visualization.
►Effective deployment of task-specific work force.
►Effective movement and deployment of machinery.
►Tracking of actual task realization or milestones.
►Compare actual task realization with premeditated plan.
►Calculate a budget and schedule in advance to put the project on track speedily.
►Determine in advance about the resources needed.
►Tracking of all activities provides adequate opportunity for course correction even in the middle of the project.
INTEGRA ERP Project Management module provides for capturing the details which are necessary for initiation of the project which would include the project entry, project design, project planning with costing, work order etc. Thereafter the project is put on track which falls under Project Administration and for all practical purposes it is necessary to record the day to day activities, fixing work-in-progress stages to map the planning with actual project progression and optimize men/material/machinery deployment. The third phase of activity is closure of the Project when actual costing, billing, commissioning the project etc., will be addressed. Covering all above stages, various reports can be generated to help in monitoring the project at different levels.
► Project Marketing
► Inquiry Management
► Project Initiation
► Project Planning
► Project Execution
► Project Accounting
► Project Analysis
Generally all projects are initiated after receiving a requirement from the customer. When you receive the enquiry from the customer, you can capture complete details of the customer, project type and description of the project, project Location and also assign project name with project code. Additionally, user can also mention the budget fixed for the project and the start and end date of the project.
On receiving requirements from the customer, the project management company can begin preparation of appropriate design as per the requirements of the customer or as per discussion with the customer. User can record the project design details along with images of the project design. In this designing stage user can split the entire project into multiple stages (Mile stone) of execution. Integra ERP Project Management module provide the provision is there to enable design approval system from the management.
Project costing is done based on the material cost (Bill of Material), cost of machinery used (Machinery hours) and the Labour cost. User can calculate stage-wise costing also with expected profit margin. The costing sheet can also be printed if necessary. Final costing can be worked out with budget and send for approval of the customer. This costing will be treated as budgeted cost of the project. Integra ERP provides the provision to periodically check the budgetary provisions with actual spending hence the user being capable of budgetary controls. On completion of the project user can analyses the cost variation if any on the basis of budget and actual spending on the project.
After completing the project preparation, quotation can be prepared and submitted to the customer quoting the budgeted cost and approved project design.
On receipt the of the quotation approval from the customer user can enter the work order details. This will the commencement of the project execution.
Project Execution: Most important area of the project management is project execution which includes procurement of materials, labour management, subcontracting managements etc..
Labour Attendance Management
The labour cost is directly affecting the project costing. It is therefore necessary to record the cost incurred towards labour cost on daily basis. This activity of Labour attendance management is an important tool with which you can maintain labour-wise record of attendance and account the cost towards wages for labourers. It is possible that some of the labourers may be attending to the work only half of the day or in some cases, labour may be working overtime and both situations, User can record the labour attendance along with overtime cost if any and accordingly work out the daily labour cost.
Material Issue and Consumption.
Material management is the one of the major concern of the project management. Timely procurement with it proper quantity and maintain the cost within the budget will not be possible without having proper automation and timely monitoring. Otherwise project cost and project period will be escalated from the planning and finally it may leads to financial loss on the project. Integra ERP provides the completed process of material management right from the beginning, vendor quotation management, project wise purchase intending and purchase order processing, storing and issue of material to concerned project and enable proper material cost analysis.
Labour Advance and Settlement
In some cases wages may be accrued on weekly or monthly basis but in the meantime company may extend some advances to the laborers. Integra Project Management module provided the flexibility to proper recording of advance wages considering the factors like wages accrued till date, Advance already paid and balance payable so that company can keep proper track of labour cost towards the project.
Machine Billing and Payment
Another cost element which directly affects the project costing is utilization of Machinery. Integra Project Management module records the actual hours of machinery utilization and cost to the project for such utilization.
Supervisor's Site Visit Diary
Diaries are kept to provide a complete narrative picture of the project, covering both the normal work processes and anything unusual that might have occurred in the project. The diary is used to document the work in progress, site conditions, labour and equipment usage and can provide valuable information necessary to accurately reconstruct the events in preparation of a claim. Visit Diaries could be useful for analyzing the project progress and deficiencies if any. This module provides for recording entire visit details and comments of the supervisor.
Sub-Contractor work Management
Company may employ sub-contractors to provide all or a specified part of the work or for supplying materials or machinery required for the project. INTEGRA Project Management module provides for Sub-contracting works feature and its complete management and accounting.
Work Award to Sub-contractors
Provisions are give to allot works contract to sub subcontractors for the whole project or any part of the project.
Periodical work inspection report can be generated through the ERP. Provision is to fix inspection parameters with its desired values even at the time of work allotment to subcontractors. Work inspector periodically visit the project site enter inspected values hence enable the analysis.
Measurement and Cost Tabulation
Integra ERP - Project Management having the provision to take various measurements of the project hence to to calculate the cost of work. This measurement and costing will be later tallied with bills of Site measurement and Cost Tabulation. This module further provides for sub-contracting billing and its settlements.
Project management software
Advance receipts against work order, labour advance and wages payment, sub-contractor billing and payment, inventory management, inter-project stock transfer, project billing and accounting, project costing and commissioning, all of which activities are properly accounted and accordingly reflected in relevant records which are always made available in real time for making periodical analysis to understand the project progress, project costing, cash flow, man and material movement, etc.
INTEGRA ERP provides for stage wise (intermediary) billing and accounting with tax where applicable. Additions and Deductions if any before tax and after tax can be captured with relevant Account Head. Machinery usage & billing
Numerous reports can be generated with INTEGRA Project Management module as per the requirement of the User . Some of the important reports which can be generated are listed below.
►Cash flow of the project
►Profitability analysis of the project
►Material consumption report
►Budget and actual performance comparison