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Distribution management is a process of creating and developing product distribution network between the source (Producer) and end user (consumer). This process includes, determination of distribution area, deployment of staff, product delivery methodology, distribution channel or supply chain and warehousing. In normal terms a distribution network is a bridge between manufacturer and consumer that carry goods from source location to point of sales (POS), where from the customer purchase his goods.
The style and structure of supply chain will vary according to the infrastructure and the business volume of a company. Large companies, particularly dealing with the FMCG and Pharmaceuticals, are found to adopt a number of channels to reach out their goods to customers.
But small companies, those who are operating in small area are dealing directly with distributors or wholesalers. The strategy behind choosing a distribution network depends upon the product nature and size, production volume, operational area, management capabilities and frequency of end user consumption.
Area determination: Determining an operational area is a primary function of the management. Where we will distribute and how we will design geographical hierarchy are most important aspects in this process. Deployment of sales force, sales planning, method of product delivery, promotional criteria, inventory and warehousing management should be according to this planning.
Integra ERP facilitates flexible designing in operation area in three levels such as Zone, Area and Location. For example, if company operates all over India, South, North, East, West and Central India can be defined as Zone. Under each zone, States may be considered as Area & district as Location.
Deployment of sales force:
Ranking and deployment of sales force into the designed area of operation is also depending up on the sales planning and an important management activity. Correct placement of sales staff in their hierarchical level in various sales area and fixing sales target, framing incentive policies, discount structure, promotional schemes, advertisement plan etc will be decided upon marketing plan of the company. Management policies and proper ERP implementation will help the management to straight away go for deployment. Periodical sales review will felicitate frequent change in policies and schemes to optimize the work force and other resources spread over the marketing area.
Sales Order processing: End-to-end Sales Order processing; conversion from customer enquiry to quotation to sales order to sales Invoice to sales ensures minimal manual touch points and therefore keeps the data error-free. Data transferred from integrated Android Apps to any level of sales order processing is traversed to other levels till the end of the sales order process without duplicating the data into the system.
Rate setup: Multiple rates can be set up with this feature. In cases where different rates are applied to one set of customers and a different rate is applied to another set of customers, this feature will be highly useful. This feature is also useful for those who arrive at selling rates by offering different price reductions or price hikes to different customers.
CRM: CRM is essentially a tool to manage a company’s relationship or interaction with its existing customers and potential customers. ustomer registration or contact management is the first step in implementing a Customer Relation Management tool. CRM is a sales and marketing tool and therefore it should help maintain healthy customer communication. INTEGRA ERP helps you send your communication to customers via Email/SMS/Letter, etc. directly from your software. CRM in INTEGRAP ERP also provides for Pre-sales Management, order processing and promotions, Complaint management, Customer Analysis, etc.
Communication: INTEGRAP ERP has provided for internal communication as well as for external communication. Through internal communication features like Circular / Notes /Chat, the in-house communication is made faster with trackable history. The external communication facility like Mass Email/SMS/Letter helps you to send mass communications to your customers. You can also send orders/ Invoices / outstanding details, etc. directly from your software to concerned customers.
Schemes and offer: Companies comes up with various schemes and offers to its customers to increase sales. In INTEGRA ERP users can define different schemes and offers either for particular product or for all products. User can also define schemes and offers for particular customer or set of customers.
Incentive and commission: Companies offer various incentives to its sales staff for achieving certain targets. In INTEGRA ERP you can set incentives amount based or quantity based. In times, commissions are also given to Sales Agents. You can set commission percentage-wise or amount-wise. You can set commission either to individual sale agent or commission to all sales agents.
Integra Retail ERP is a most user friendly enterprising software for retail business like retail stores, supermarkets, showrooms and dealer of different segments. Integra ERP for retails seamlessly cover purchase and vendor management, inventory management, customer management, sales and accounting for small, medium & large trading enterprises
Integra ERP System Management
►Automatic and manual data Backup►Easy financial year creation and balance transfer►Automatic and manual data freezing and unfreezing►Multiple level user creation and privilege setting option►Export report to Excel, word, PDF, Note pad etc►Account & item merging►Provision for approval limits setting for PO, payment and sales discount.►Day closing and automatic emailing business summary reports to high officials►Back up status and reminder►Automatic daily accounts and stock checking mechanism.►Dash board with drilling facility up to voucher level►Multiple godown and multi branch integration►Cost centre and its subdivisions
Communication
►User wise diary/note entry and its forwarding►Instant search option - parties balance, pending bills and orders details, stock, item photo and voucher details.►Mail Integrated and bulk mailing►SMS Integrated and bulk SMS►Provision to bulk letter and envelop printing►User wise scheduler setting and reminding option►Internal Memo/Circular►Internal chatting facility among live users►In built calculator►Real time sales update and daily business summary in your mobile (I-Track android apps)
Management controls
►Credit control and stock control management►Tax management and e-filing►Cheque control and PDC management►Multiple selling rate and discount management►Costing and landing cost calculation►Provision to print logo in voucher and bill voucher Printouts►Identifying saleable stock considering pending estimate and sales order►Multi currency►Bar-coding and its tracking►Manage stock at different operation like actual stock, saleable stock, stock on transit, stock on wheel and stock on yard►Budgeting and budgetary controls
Purchase Management
►Purchase cost additions and deductions ►Option for purchase discount ►Vendor/supplier creation, vendor analysis, grading and automatic setting preferred vendor►Purchase indent easy conversion to purchase order ►Purchase order processing ►Currency conversion for international PO ►Automatic accounting of accounts and stock on purchase voucher entry ►Landing cost calculations ►Vendor wise credit period and amount ►Provision to set bill wise credit period and due date management ►Option to handle Purchase Return ►Option to show pending purchase orders►Purchase modules reports includes purchase register, Purchase return register, Purchase ageing, Purchase summary, P O register, P O schedule statement, vendor grading and update preferred vendor.
Inventory Management
►Item Grouping up to 3 levels►Unlimited grouping option in each level►Item Master creation►Multiple unit option for Item►Up load multiple images of items and view option►Option to specify godown in item master and storage location►Item description and specification►Option to give user defined code to Item►Option to choose preferred vendors in item master and automatic up date through vendor grading►Provision for multiple brands►Stock level management►Easy opening stock update►Periodical physical stock auditing►Godown transfer to one godown to another and identify stock on wheel►Stock adjustments voucher to add or less stock qty►Goods received note and identify stock at yard►GRN identify rejection and short excess►Provision to enter stock on transits►Stock register includes opening stock register, opening stock valuation, stock register, stock details of items, stock statement etc.►Stock valuation in different rate and landing cost►Stock ageing report to find out non moving items►Stock movement analysis for tracking short excess on daily basis►Fast/slow moving report►Stock adjustment register
Marketing & Distribution Management
►Option to set different selling rates and easy price list update►Customer wise rate setup►Option for cost additions and deductions on sales►Sales Discount management►Option for customer with credit limits (amount and period)►Provisions to define marketing area as Zone, Area and location►Deployment of marketing and sales staff at different levels►Different level (group) target and incentive calculation►Option to calculate individual commission to executive►Product wise target and incentive calculation►Option to handle van/route sales►Option to add sales agent/affiliation and commission calculation►Option to add minimum margin set up►Turn over schemes setting and its management►Schemes schema can set different angle, like period or season, zone wise, product wise, amount wise, group wise, brand wise etc.►Multiple target range and incentive/commission/product offer►Zone, area, location wise sales aging and overdue reports►Automatic SMS alert on due date►Provision Sales quotation it easy conversion to sales order and billing►Provision for estimate and multiple conversions to sales bills►Sales order processing and easy conversion to sales bill►Sales order tracking delivery scheduling►Multiple sales order conversion to single sales bill ►Delivery order easy conversion sales bill►Auto email of sales bill format to parties►Dispatching bill of materials and its tracking►Item details/party details while billing and order processing►Send SMS of Invoice summary►Due date option for credit bill►Automatic discount and tax calculation while sales order and billing►Automatic accounting of accounts and stock►Cost addition and its accounting►Customized bill formats►Privilege cards and redemption points►Sales modules report includes sales register, sales return register, estimate register, price list, quotation register, sales ageing, sales summary, commission register, sales order register, sales order schedule and zone, area and location wise sales analysis►Provision to set multiple sales counter, cash counter and counter closing statement for retail outlets.
Accounts and Finance Management
►Accounts grouping up to 3 levels►Unlimited grouping in each level►Accounts master reaction ledger grouping►Option to add default narrations to ease voucher entry►Multiple cost center/branch and subdivisions►Easy tax setup (GST enabled)►Multiple tax group and tax slabs►Account voucher includes receipts, payments, journal, contra and credit and debit note, group commission►Bill wise receipt and payment to settle bill wise►Check control and PDC management►Outstanding cheques and bank reconciliation►Pay order issue with multiple levels of approvals►Accounts books includes day book, ledger, cash and bank book, journal register, contra register, cheque register, voucher reports►Final reports includes trial balance, profit and loss account, balance sheet, schedules, receivables and payable, income summary and expense summary
MIS Module
►Profit statement to sales margin analysis with various filters►Business summary report to top level authorities►Altered voucher entries report►Asset & liability ratio►Income & expenditure ratio►Sales & purchase ratio►Receivable and payables►Sales and credit ratio►Purchase and credit ratio►Current asset & liability report►User history►Dash board facilitate drilling up to voucher level form cash flow, TB, fund status, sales review
Integra Production ERP is a proven software for manufacturers of different verticals in small and medium segment. It is an advanced purpose-built solution by which companies can manage their complete operations, from raw material procurement to finished goods dispatching. Integra ERP provides material planning and cost control mechanism, easy production lining for semi finished and final product. Raw material stock and costing will automatically affect as per the standard consumption ratio when entering a production voucher. Each production line costing is most important factor for the manufacturing companies due to process involves various functionalities that incurring additional cost in each stage. After each stage of production line, deriving a semi finished product or a working progress with added cost of consumables and factory overheads, hence will reach the final product and its cost of production without any manual costing calculation. More over each production stage raw material related to the product automatically updating stock and any time stock position in raw material storage will be correct.
